Workplace & Facilities Administrator, Cross River State
Do you want to change the world? Zipline is on a mission to transform the way goods move. We aim to solve the world’s most urgent and complex access challenges by building, manufacturing, and operating the first instant delivery and logistics system that serves all humans equally, wherever they are. From powering Rwanda’s national blood delivery network and Ghana’s COVID-19 vaccine distribution to providing on-demand home delivery for Walmart, to enabling healthcare providers to bring care directly to U.S. homes, we are transforming the way things move for businesses, governments, and consumers. The technology is complex but the idea is simple: a teleportation service that delivers what you need, when you need it. Through our technology which includes robotics and autonomy, we are decarbonizing delivery, decreasing road congestion, and reducing fossil fuel consumption and air pollution, while providing equitable access to billions of people and building a more resilient global supply chain.
Join Zipline and help us to make good on our promise to build an equitable and more resilient global supply chain for billions of people.
About You and The Role
The role of the Workplace and facilities Administrator is to ensure the success of Zipline’s operations and cross-functional teams by maximizing facility up-time, safety, productivity, comfort, and cleanliness. You will oversee facilities management, administration, and procurement and also supervise external contracts and vendors. If you are an organized self-starter who proactively recognizes problems and works collaboratively to solve them, then this could be the role for you!
This position will be based in Ogoja.
What You'll Do
Plan and execute operational tasks: Be the most vibrant planner and executor of key activities that keep operations running smoothly; transport and movements, housing, maintenance, and many more. This would require you to be a very good communicator, highly flexible, and a supportive team player as there is high engagement with multiple stakeholders.
Plan and execute administrative tasks: You would be responsible for preparing communications, such as memos, emails, invoices, reports, and other in-country correspondence. You will also be responsible for scheduling staff and other meetings; as well as scheduling appointments where necessary. Where required you would also be responsible for collating and distributing mail and action item tasks from staff and other meetings
Ensure facilities and equipment are well maintained: You'll be responsible for reporting, tracking, and supervising corrective and preventive maintenance actions on distribution center facilities and equipment (vehicles, generators, etc.). You are expected to close these actions out and properly document them.
Coordinate and support visitors: You’ll be the point of contact for all visitors to and from the center. You’ll be responsible for ensuring a seamless and world-class hospitality experience for all visitors coming to the center.
Coordinate and organize Stakeholder Meetings: You would be responsible for working with country and global-level leadership to coordinate and organize stakeholder meetings
Documentation Management: You will be responsible for ensuring that correspondence between stakeholders and country leadership is submitted promptly and archived appropriately. You will be required to write and edit documents from letters to reports and instructional documents
Manage vendors: You’ll be responsible for sourcing, onboarding, and managing vendors (food, sundries suppliers, service providers, and contractors) and are expected to make input into the processing of their payments.
Supervise facilities support teams and contractors: You’ll be responsible for ensuring a high-quality work output for the facilities support teams such as janitors and drivers.
What You'll Bring
Minimum of a diploma/HND/tertiary certificate
Experience in procurement
Experience in facilities management and administration (maintenance planning and scheduling, team management and leadership)
Strong people management skills
Strong data-gathering analytics and reporting skills. Able to work with computing systems (G Suite, Microsoft Office Suite, etc.)
Ability to effectively prioritize with strong time management skills in a fast-paced environment.
Superior verbal and written communication skills.
Highly organized with strong attention to detail.
High level of professionalism and a strong sense of urgency
Ability to work with minimal guidance; proactive, motivated self-starter.
Flexibility and ability to handle and manage change effectively and efficiently.
- Licensed Driver who can drive a manual vehicle
- Must be based or willing to relocate to Ogoja
WHAT ELSE YOU NEED TO KNOW
Zipline is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws or our own sensibilities.
We value diversity at Zipline and welcome applications from those who are traditionally underrepresented in tech. If you like the sound of this position but are not sure if you are the perfect fit, please apply!