Office Manager / Operations & Administrative Lead

Onsite

Monday–Friday | 9:00 AM – 6:00 PM

Full-Time

Our client, a growing cannabis-focused real estate firm, is seeking a highly organized, detail-oriented, and trustworthy Office Operations Manager to serve as the operational backbone of their business.

This is not a traditional front-desk administrative role. Our client is looking for a true right-hand partner — someone who can confidently manage a wide range of administrative, financial, payroll, and executive support responsibilities with discretion and precision.

The ideal candidate thrives in small-team environments, enjoys wearing multiple hats, and takes pride in keeping both business and personal operations running seamlessly.

Position Overview

This role is central to the success of the organization. The Office Manager will oversee day-to-day office operations, manage financial tracking and payroll, and act as a trusted administrative partner to the company owner.

High attention to detail, accountability, and confidentiality are essential.

Key Responsibilities

Office Operations & Administration

• Ensure smooth daily operations for a team of 5–10 employees
• Manage office supplies, vendors, maintenance scheduling, and general upkeep
• Coordinate cleaning services and external service providers
• Support staff with travel bookings and administrative needs
• Serve as the central administrative point of contact for the office

Financial Tracking & Bookkeeping

• Track all company financial activity, including property sales, revenue, operating expenses, and reimbursements
• Maintain accurate and organized financial records
• Prepare documentation and reports for review
• Work closely with external accountants and tax professionals
• Ensure financial records are consistently up to date and audit-ready

Payroll & HR Support

• Process payroll accurately and on time
• Track employee hours, compensation, and reimbursements
• Maintain organized payroll and personnel records

Executive & Personal Administrative Support

• Track and categorize personal expenses for the company owner and family
• Organize personal financial documentation with discretion
• Book travel arrangements (flights, hotels, itineraries)
• Coordinate gifts and special purchases for personal and professional relationships
• Act as a highly trusted partner handling sensitive financial and personal matters

What Our Client Is Looking For

• Proven experience as an Office Manager, Bookkeeper, Executive Assistant, or similar role
• Strong understanding of financial tracking, budgeting, and expense management
• Experience processing payroll
• Exceptional organizational skills and attention to detail
• High level of discretion and professionalism
• Comfort handling both business and personal financial matters
• Strong communication and time-management skills
• Ability to work independently and manage multiple priorities

Preferred:

• Experience in real estate and/or the cannabis industry
• Familiarity with accounting software such as QuickBooks and advanced Excel skills

Why This Role Stands Out

• High-trust, high-impact position within a growing company
• Direct partnership with company leadership
• Opportunity to truly own and streamline administrative and financial operations
• Collaborative, entrepreneurial environment

If you are someone who takes pride in being the organized force behind a successful business and enjoys serving as a trusted partner to leadership, we encourage you to apply.

About Vangst:

Vangst is the cannabis industry’s hiring platform. Vangst helps cannabis companies find the talent they need to grow their business. From on-demand gig workers to trained & credential full-time employees, Vangst has built the industry’s go-to talent marketplace for all cannabis hiring. Vangst is proud to work with 1,200+ of the cannabis industry’s leading businesses.

Since raising their seed round in 2018, Vangst has become one of the fastest-growing companies in the cannabis industry and was recognized as one of Fast Company’s Most Innovative Companies.

Today, over 300,000 people have full-time jobs in the cannabis industry and this number is expected to triple over the next five years. Vangst is on a mission to fill every job in the cannabis industry.

Vangst’s headquarters is in Denver, CO. Vangst is a Series B company backed by Lerer Hippeau, Colle Capital, Level One Fund, Snoop Dogg’s Casa Verde Capital, and others.

Vangst provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.