Cvent's strength lies in its people, fostering a culture where everyone is encouraged to think like entrepreneurs, taking risks and making decisions confidently. We value diverse perspectives and celebrate differences, working together with colleagues and clients to build strong connections.
AI at Cvent: Leading the Future
Are you ready to shape the future of work at the intersection of human expertise and AI innovation? At Cvent, we’re committed to continuous learning and adaptation—AI isn’t just a tool for us, it’s part of our DNA. We’re looking for candidates who are eager to evolve alongside technology. If you love to experiment boldly, share your discoveries, and help define best practices for AI-augmented work, you’ll thrive here. Our team values professionals who thoughtfully integrate AI into their daily work, delivering exceptional results while relying on the human judgment and creativity that drive real innovation.
Throughout our interview process, you’ll have the chance to demonstrate how you use AI to learn, iterate, and amplify your impact. If you’re excited to be part of a team that’s leading the way in AI-powered collaboration, we’d love to meet you.
About the Role
We are looking for a detail-oriented, proactive, and self-driven Business Operations & Admin Associate to serve as the single point of contact (SPOC) for all administration and business operations functions at our Bangalore office (~100 employees, managed co-working space).
Reporting to the Head of Administration based in Gurgaon, this role will be responsible for ensuring seamless day-to-day office operations, supporting employee-facing processes, coordinating with the co-working space operator and empaneled vendors, and acting as the local liaison for HR, IT, and Finance functions. The ideal candidate is highly organized, comfortable working independently in a distributed team setup, and capable of managing both operational and business support responsibilities.
In This Role, You Will:
• Manage end-to-end coordination with empaneled vendors for office requirements including catering (lunch/snacks), housekeeping, and office supplies; liaise with the co-working space operator for maintenance, security, transport, and access management needs
• Support procurement activities such as invoice collection, verification, submission, and follow-ups to ensure timely payment processing
• Coordinate with security teams provided by the co-working space to ensure adherence to organizational safety protocols, visitor management, and smooth access control for employees
• Conduct regular facility inspections to monitor the quality of services delivered by the co-working space operator; raise service requests, track resolution, and escalate recurring issues to the Head of Administration
• Oversee the movement and logistics of materials between offices (including the Gurgaon office) and external vendors, as required
• Maintain accurate inventory of office supplies and consumables, monitor stock levels, and initiate procurement requests in a timely manner
• Ensure Compliance and adherence to organizational policies and processes
• Coordinate office decoration and arrangements for special events and occasions
• Support employee onboarding and offboarding by coordinating desk allocation, access cards, IT setup requests, and local induction logistics in partnership with HR and IT teams
• Manage seat allocation and space planning for the Bangalore office, coordinating with the co-working space operator for any changes to capacity, layout, or additional requirements
• Own vendor contract tracking and renewal management for all locally managed vendors; maintain a contract register and proactively flag renewals or renegotiations to the Head of Administration
• Track and report on office operational expenses against budget; prepare monthly cost summaries and flag variances or cost-saving opportunities to the Head of Administration
• Act as the local liaison for HR, IT, and Finance teams to support employee needs on the ground, escalating issues appropriately and ensuring timely resolution
Here's What You Need:
• Bachelor’s degree in any discipline
• 4–8 years of experience in business operations, facilities management, administration, or a similar role, preferably in a corporate or tech environment
• Strong vendor management and coordination skills
• Understanding of procurement, invoicing, and vendor contract management processes
• Strong communication and stakeholder management skills; comfortable working with a remote reporting manager and cross-functional teams across locations
• Ability to multitask and manage multiple priorities effectively
• Proficiency in MS Office (Excel, Word, Outlook)
• Experience working in a Corporate/IT office environment
• Familiarity with facility management tools or procurement systems
• Exposure to handling audits, compliance, or workplace safety standards
• Prior experience working in a managed/co-working office space environment
• Experience supporting employee onboarding/offboarding processes or acting as a local HR/IT/Finance liaison
•Experience working in a distributed or multi-location team setup, reporting to a remote manager