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Office Administrative Assistant



Tysons, VA, USA
Posted on Wednesday, August 30, 2023

Job Category:


Pay Grade Range:

$36,000.00 - $84,000.00

Disclaimer: The base salary range represents the low and high end of Altus Group’s “Pay Grade Range” for this position in the primary work location. Actual hiring salaries will vary depending on factors including but not limited to work experience, and geographic market data for the role. The Pay Grade Range listed above does not reflect Altus Group’s total compensation for employees. Other rewards may include an annual bonus, flexible work arrangements, and region-specific benefits.

Unlock your Altus Experience!

If you’re looking to advance your career in data analytics, expertise, and technology for the rapidly growing global CRE market, there’s no better place than Altus Group. At Altus, our work is purposeful. Every day, our employees drive impact, innovate, and shape the global commercial real estate (CRE) and PropTech industry.

Our people-centric culture empowers you to deliver in a high trust, high performance culture, surrounded by an inclusive team that’s collaborating to modernize our industry. We invest in our people with training and growth opportunities designed to propel you further in your career while providing a flexible and progressive workplace that reflects our values and teams.

Altus Group is delighted to announce a new opportunity for an Office Administrative Assistant to join our team in Tysons Corner (In office role). This role will be reporting to the Director. In this role you will work to provide first class administrative support to our business and conduct general office responsibilities such as: answering phones/email, organizing meetings, managing calendars, organizing documentation and expense accounts, filing in office and archived materials, making photocopies, scanning and printing documents. You will also be delegated to assist with other key business areas to help ensure the smooth running of our internal processes within agreed timescales.

Key Responsibilities:

  • Manage all inventories including office and non-office supplies.

  • Maintenance and cleaning crew requests and issues (HVAC, cleaning etc.) Coordination of monthly refrigerator maintenance

  • Research of Real Estate Tax and Valuation Regulations, and other Analytics, and US Tax work as assigned by the office

  • Translate and present information such as: collected data results, charts and contracts in person, over the phone and by email.

  • Input data and create relevant records, process contracts and system change requests on the company's data platforms

  • Manage email inboxes within agreed timescales and attend to incoming and outgoing post, manage UPS Shipping for office.

  • Manage and keep up to date all scanning and filing for the client services department

  • Update daily engagement tracking and occasional report production

  • Communicate daily with team members via phone and email, liaise with other departments and third parties with ad hoc queries

  • Travel to the local jurisdictions/post office to retrieve/deliver items as needed and coordinate office events as needed

Key Qualifications:

  • minimum 1 year of previous administrative experience is a benefit, but not a requirement

  • Ability to communicate effectively across a wide range of audiences & work efficiently within a team and independently.

  • Polite and professional telephone manner with solid communication skills both written and verbal

  • A good knowledge of Microsoft Office applications including; PowerPoint, Excel, Outlook and internet applications.

  • Ability to complete work to a high level of accuracy and presentation and to use own initiative

  • Able to work under pressure and prioritize workload with excellent time management and organizational skills

What Altus Group offers:

  • Rewarding performance: We are pleased to be able to provide employees competitive compensation, incentive and bonus plans, and a total rewards package that prioritizes their mental, physical and overall financial health.
  • Growth and development: As a destination for top industry talent, we’re investing in you to meet the evolving needs of our clients and deliver on your professional goals. Our Altus Intelligence Academy offers over 150,000 hours of learning materials catering to diverse stages of an employee’s career journey.
  • Flexible work model: We’re modernizing our employee programs to reflect the new world of work. Our Activity-Based Work model provides you with flexibility to align your work location to the work being performed - office for connecting and collaborating, and remote for focused work.

We appreciate all applicants who take the time to apply to Altus Group. Please note that only those who are selected to move forward in the process will be contacted. Thank you.