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Creative Project and Production Coordinator

Prose, a Public Benefit Corporation

Prose, a Public Benefit Corporation

Brooklyn, NY, USA
Posted on Tuesday, June 11, 2024

Our Mission

At Prose, we don’t believe in “one-size-fits-most.” We create custom beauty that’s inclusive to all hair & skin types, needs, and preferences. Each of our beauty products are customized to a person’s needs based on the results from an online consultation. The individual data is processed through a proprietary algorithm and made-to-order in the Prose lab using natural active ingredients. Marrying emerging technologies with the best in beauty, Prose is truly creating something special.

This is the opportunity to join a fast-growing startup and an energetic team that works together to deliver creative solutions that are transforming the way people think about and shop for personalized beauty. We’re looking for talented problem solvers who lead with passion and who face any task with a positive mindset.

Position Summary

The Creative Project and Production Coordinator will assist with managing creative project + production requests, processes, asset management and creative deliverables from kickoff to completion. This role will report to the Director of Project Management. NYC based role, hybrid schedule.

This is a hybrid role based in our Williamsburg, Brooklyn headquarters. Candidates based in the New York City area can expect a base salary that ranges from $65,000 to $70,000. The base salary offered may vary depending on job-related knowledge, skills and experience.

Key Responsibilities

  • Intake, digest, and assign briefs from various teams within the org
  • Work with Dir. PM to manage creative team workload based on project prioritization
  • Serve as liaison between cross-functional team and creative team
  • Create project timelines in project management software and manage orderly flow of projects from initial scoping and development to delivery and production of final deliverables
  • Organize and lead kick off and status meetings with key players to ensure that project needs, and deadlines are being met, and ensure next steps are clearly communicated
  • Ensure projects are routed for proper approval and all sign offs are recorded. Records and saves final creative/deliverables
  • Manage small scale production requests such as retouching, event photography sourcing, talent outreach (for ex. Illustrator, editors), etc.
  • Support Dir. and agencies on larger scale production projects including ordering products, creative partner sourcing, communicating between internal team and agencies
  • Tagging new assets in the DAM and keeping track of usage

Key Candidate Requirements

  • 3+ years of Project Management experience
  • 1+ years experience in production/asset management
  • Strong communication, listening and problem-solving skills
  • Proficient in a PM tool such as Asana or Workfront, DAM management is a plus
  • Experience reconciling monthly budget tracking for photo shoots
  • Ability to shift focus when needed from project to project quickly
  • Strong organization, multitasking, planning and time-management abilities
  • Ability to negotiate timelines and assess and communicate risk
  • Experience with administrative tasks
  • NYC based

Prose Values

Intentional Inclusivity

  • We know the best ideas come from open minds and willingness to listen. While our products cater to the individual, an invitation into our process is always open to our community.
  • We value our differences and diverse backgrounds by communicating openly, managing with transparency and striving to understand one another’s perspective. It’s a key ingredient to our innovation.

Connected Collaboration

  • Our strength as a group will outlast our efforts as individual contributors. With offices across countries, staying inventive and agile deepens our clear vision and consistent communication.
  • We stay in a spirit of entrepreneurial collaboration: We do not have consensus at all times, but we trust one another to work toward our common goals. Our success is an expression and result of our progressive and gratifying teamwork.

Driven, Together

  • We value ownership and coaching that encourages employees to think constructively and creatively about the business. We view employees as leaders and individuals who are accountable, resourceful and responsible. Anyone and everyone is encouraged to lead.
  • We recognize that in order to continue thinking one step ahead, we will need to try new things. We strive to provide an open environment that accepts this truth, making space for new ideas to emerge.

Humanity Always

  • We assume good intentions in every interaction, keeping ourselves accountable for the climate we create. We seek to understand our co-workers through this lens of conscious benevolence, authenticity and fellowship.
  • We operate with the intention of preserving resources, creating an environment we can all live in – for our business and the world. Sustainable care is essential to our ethos as an organization. We take a mindful approach to how we think about our people (employees) and our planet.

Perks & Benefits

At Prose we value our employees and their well being. As a growing business we aim to stay up to par on the latest perks and benefits for all of our eligible team members. Some of these include but are not limited to:

  • A competitive and flexible PTO policy
  • Competitive compensation package (base salary, target bonus and equity)
  • Company sponsored health care plan ( medical, dental and vision plans)
  • 401k + matching
  • $125 monthly wellness allowance
  • FSA and commuter benefits