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Position Summary

We are seeking a highly organized, mature, and detaildriven Executive Assistant / Personal Assistant to support a driven executive involved in real estate development, construction, and the management of multiple personal properties.

This is a hightrust, highexpectation role that blends executive and personal administrative support with handson bookkeeping and financial tracking responsibilities. The successful candidate must demonstrate precision, discretion, consistent followthrough, and the ability to operate confidently in a fastpaced environment where accuracy matters.

This is not a CPA, accountant, or advanced accounting role. However, practical bookkeeping experience is required and will be actively used.

Key Responsibilities

Executive & Personal Assistant Support

• Provide daytoday administrative and personal assistant support to the executive
• Manage calendars, appointments, deadlines, and reminders across multiple priorities
• Anticipate needs and ensure tasks are followed through to completion
• Maintain organization across personal and business matters
• Support daytoday operations to keep everything on track
  
  

Bookkeeping & Financial Tracking (HandsOn)

• Track expenses and payments related to personal and property finances
• Maintain clean, accurate, and wellorganized financial records
• Ensure financial data is current and reviewready at all times
• Work comfortably in QuickBooks and Excel for tracking and reporting
• Handle financial information with strict confidentiality and discretion
  
  

Documentation & Records Management

• Prepare and organize documentation related to:
• Loans
• Property purchases
• Financial and legal records
• Maintain filing systems that are accurate, structured, and audit ready
• Handle sensitive financial and legal documents with professionalism and care

Required Qualifications (MustHave)

Professional Fit

• High level of professionalism, discretion, and reliability
• Comfortable working in a fastpaced, highexpectation environment
• Proactive, resourceful, and very detailoriented
• Able to take direction and feedback without defensiveness
• Mature, steady, and dependable work style
  
  

Organization & Administration

• Strong organizational and timemanagement skills
• Proven ability to keep administrative work accurate, structured, and up to date
• Consistent followthrough on tasks and priorities
• Ability to manage multiple responsibilities without losing track
  
  

Bookkeeping & Financial Tracking

• Handson bookkeeping experience
• Experience with:
• Expense and payment tracking
• Maintaining accurate financial records
• Keeping records clean, current, and reviewready
• Comfortable using QuickBooks and Excel for everyday tracking

Communication

• Excellent English (written and spoken)
• Clear, professional, and effective communicator
• Comfortable communicating with vendors, professionals, and internal stakeholders