Position Overview

We are seeking a highly organized, proactive Executive Assistant to provide direct support to the Owner of Anau. This is not a traditional administrative rolethis position functions as a strategic partner and "right hand, ensuring priorities are managed, details are handled, and nothing falls through the cracks.

The ideal candidate is sharp, resourceful, and thrives on creating structure in a fast-paced environment. This role requires a high level of ownership, discretion, and the ability to anticipate needs before they arise.

Responsibilities

Key Responsibilities

Calendar & Scheduling Management

• Manage and optimize the Owner's calendar, including scheduling meetings, appointments, and priorities
• Ensure time is allocated effectively and aligned with business priorities
• Coordinate and confirm all meetings, including logistics and preparation
  
  

Email & Communication Management

• Organize and manage the Owner's inbox, including prioritizing, flagging, and drafting responses
• Ensure timely communication and follow-up on key items
  
  

Travel Coordination

• Arrange and manage all travel logistics, including flights, accommodations, and itineraries
• Ensure seamless travel experiences with clear, organized plans
  
  

Meeting Preparation & Follow-Through

• Gather documents, materials, and information needed for meetings
• Ensure the Owner is fully prepared in advance
• Track action items and follow-ups after meetings
  
  

Task & Priority Management

• Maintain and manage an active to-do list for the Owner
• Track requests, deadlines, and priorities to keep work moving forward
• Provide reminders and accountability to ensure completion
  
  

Operational Support

• Assist with projects, coordination, and general operational needs
• Act as a liaison between the Owner and internal/external contacts when needed
  
  

Qualifications

• Minimum of 10 years of experience in an Executive Assistant, Chief of Staff, or similar high-level support role
• Exceptional organizational and time management skills
• Strong written and verbal communication skills
• Ability to anticipate needs and operate independently with minimal direction
• High level of discretion, professionalism, and judgment
• Tech-savvy with experience using email, calendar, and productivity tools
• Strong attention to detail with a commitment to accuracy and follow-through
• Growth mindset with a willingness to learn and adapt