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Office Manager & Administrative Assistant

Guideline

Guideline

This job is no longer accepting applications

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Administration, Operations
Burlingame, CA, USA
Posted on Saturday, January 20, 2024
Guideline is seeking an Office Manager & Administrative Assistant to join the Chief of Staff Team.

This is an in-person role based in our Burlingame, CA office.

What you will work on
This individual will be responsible for the day-to-day operations of the office, as well as assisting our Legal & Compliance team with administrative tasks.

Office Manager:
- Be the first, friendly face that greets Guideline employees and guests at the Burlingame office
- Keep the office beautiful and functional (conference rooms, kitchen, general areas, supplies, office furniture, alarm system, etc.)
- Manage office snacks and supplies including restocking the kitchen and managing to a budget
- Be the go-to person for general office questions and troubleshooting
- Receive all office mail and deliveries, making sure items get to the right person in the office and get stored appropriately
- Scan and triage mail to the right team in the company
- Run occasional local errands (Safeway, Staples, USPS, etc.)
- Manage the office's vendor relationships and take the lead on resolving any building maintenance issues that arise
- Assist with organizing and facilitating team and office events in and outside the office
- Book conference rooms and arrange technology set-ups for onsite meetings
- Assist the People team with preparing and shipping new employee welcome presents

Legal & Compliance Administrative Assistant:
- Research corporate files to identify confidential data and transpose via data entry into our system of record
- Support and follow through on ad-hoc projects
- Collect public record information
- Support incoming and outgoing calls as needed

What We’re Looking For
- 2+ year of office management experience
- Organized and detail-oriented – someone who can juggle multiple priorities at once
- Proactive, independent, and reliable – someone who can come up with ideas, embrace new challenges, roll up your sleeves, and get things done
- Positive team player – someone who enjoys working with people, is excited to empower our team, and has a passion for creating a welcoming and productive work environment
- Flexible and adaptable – someone who can shift as priorities change
- Demonstrate a high level of integrity – someone who can keep sensitive information confidential
- Proficient with Apple, Microsoft Office, G-suite (Docs, Sheets, etc.), room AV setup
- Able to occasionally lift heavy boxes, bend, and reach

More About Guideline
Everyone should have a simple, affordable way to save for retirement. At Guideline, our plans are low cost and highly automated. This makes it easy for companies to offer a valuable benefit—and easy for people to invest in their financial future with confidence.

Offer Package
The salary for this position is $65,000 - $70,000 annually. Compensation is determined by numerous factors such as your qualifications, experience, and work location.

More About Guideline
Everyone should have a simple, affordable way to save for retirement. At Guideline, our plans are low cost and highly automated. This makes it easy for companies to offer a valuable benefit—and easy for people to invest in their financial future with confidence.

Additional benefits:
- Flexible vacation policy
- Company equity
- 401(k) with matching contributions
- 100% paid employee insurance coverage
- Annual learning and development stipend
- Parental leave
- Sabbatical after 5 years of employment


Guideline provides equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Employment open to residents of CA. Guideline is committed to protecting the privacy and security of the personal information of our applicants. Please refer to Guideline's Privacy Policy for information about our privacy and security practices.

#LI-Onsite
Expected Salary Range
$65,000$70,000 USD

This job is no longer accepting applications

See open jobs at Guideline.