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Senior Administrative Assistant

Doctor On Demand

Doctor On Demand

Administration
Remote
Posted on Friday, February 2, 2024
At Included Health, the Senior Administrative Assistant will provide administrative support for the SVP of Sales, VP of Client Success, along with 1 other VP. We are looking for someone who is forward thinking, takes initiative, and delivers results with poise and professionalism.

Responsibilities:

  • Proactively manage the day-to-day needs and requests
  • Develop a general understanding of the team’s function.
  • Respond to calendar scheduling requests and internal/external meeting coordination.
  • Coordinate meeting logistics, including catering, conference space and attendee communications.
  • Compile, submit, and track expenses in Workday.
  • Assist with booking travel and managing logistics when needed.
  • Coordinate team meetings, activities, and communications when requested.
  • Arrange and schedule interviews with recruiting.
  • Project manage tasks to ensure follow-up to action items.
  • Leverage internal network and teams to effectively manage workflow.
  • Partner with other Executive Assistants for coordination and to provide additional support or backup.

Qualifications:

  • Minimum of 3+ years of recent, full-time administrative support, reporting to 1 or more executives (within last 3-5 years).
  • Bachelor's Degree.
  • 3+ years of managing the calendar, expenses, and travel of executive or similar level.
  • Tech savvy with expertise in G-Suite, Slack, and Mac (Workday experience a plus).
  • Heavy calendar management experience.
  • Ability to concurrently manage priorities from the three VPs.
  • Strong interpersonal communication skills, communicates effectively by actively listening, checking for understanding, adjusting communication content by style to meet diverse stakeholders, and providing timely information.
  • Highly collaborative with internal and external stakeholders on behalf of leaders.
  • Experience with client communications.
  • Willing to work cross-functionally.
  • Work well under pressure in a rapidly changing environment.
  • Customer service focus and attitude with a genuine passion for anticipating needs and providing support that exceeds expectations.
  • Handle highly confidential materials with discretion and tact.
  • Demonstrated ability and willingness to continuously acquire new competencies and accept new challenges.
  • Strong project management, organizational, and detailed planning skills with the ability to work on multiple objectives with tight deadlines.
  • Extremely organized and able to prioritize and manage multiple projects simultaneously.
  • Self-starter.
  • Ability to stay on top of new tools and technologies.
  • Commitment to the mission of the company.
  • Travel as necessary.

Skills:

  • Event Planning and Management.
  • Email Management.
  • Expense Management.
  • Time Management.
  • Teamwork.
  • Executive Calendar Management.
  • Project Management.
  • Communications.
  • Presentation Development.
The United States new hire base salary target ranges for this full-time position are:
Zone A: $74,100 - $110,250 + equity + benefits
Zone B: $61,800 - $91,850 + equity + benefits
This range reflects the minimum and maximum target for new hire salaries for candidates based on their respective Zone. Below is additional information on Included Health's commitment to maintaining transparent and equitable compensation practices across our distinct geographic zones.
Starting base salary for the successful candidate will depend on several job-related factors, unique to each candidate, which may include, but not limited to, education; training; skill set; years and depth of experience; certifications and licensure; business needs; internal peer equity; organizational considerations; and alignment with geographic and market data. Compensation structures and ranges are tailored to each zone's unique market conditions to ensure that all employees receive fair and competitive compensation based on their roles and locations. Your Recruiter can share your geographic zone alignment upon inquiry.
In addition to receiving a competitive base salary, the compensation package may include, depending on the role, the following:
Remote-first culture
401(k) savings plan through Fidelity
Comprehensive medical, vision, and dental coverage through multiple medical plan options (including disability insurance)
Full suite of Included Health telemedicine (e.g. behavioral health, urgent care, etc.) and health care navigation products and services offered at no cost for employees and dependents
Generous Paid Time Off ("PTO") and Discretionary Time Off (“DTO")
12 weeks of 100% Paid Parental leave
Up to $25,000 Fertility and Family Building Benefit
Compassionate Leave (paid leave for employees who experience a failed pregnancy, surrogacy, adoption or fertility treatment)
11 Holidays Paid with one Floating Paid Holiday
Work-From-Home reimbursement to support team collaboration and effective home office work
24 hours of Paid Volunteer Time Off (“VTO”) Per Year to Volunteer with Charitable Organizations
Your recruiter will share more about the specific salary range and benefits package for your role during the hiring process.
About Included Health
Included Health is a new kind of healthcare company, delivering integrated virtual care and navigation. We’re on a mission to raise the standard of healthcare for everyone. We break down barriers to provide high-quality care for every person in every community — no matter where they are in their health journey or what type of care they need, from acute to chronic, behavioral to physical. We offer our members care guidance, advocacy, and access to personalized virtual and in-person care for everyday and urgent care, primary care, behavioral health, and specialty care. It’s all included. Learn more at includedhealth.com.
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Included Health is an Equal Opportunity Employer and considers applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics or any other basis forbidden under federal, state, or local law. Included Health considers all qualified applicants in accordance with the San Francisco Fair Chance Ordinance.