Please note that a valid student status in Slovenia is required for this position.

Hey there! Are you a people person that enjoys wearing multiple hats? Does a dynamic day to day work schedule excite you?

We’re looking for a self-motivated, high-energy Office Manager (student position) to join our Ljubljana office. In this role, you’ll be responsible for delivering office services that create an outstanding and welcoming work environment for Celtra employees. As a hybrid workplace, we’re committed to maintaining strong employee connections—and you’ll play a key role in bringing that to life by finding new and creative ways to keep our teams engaged and connected. You’ll also support essential administrative processes, including invoicing and payroll assistance.

Serving as the glue between teams, you’ll collaborate closely with colleagues across all divisions and be instrumental in the smooth day-to-day running of our office. You’ll work alongside the HR team to support our company culture and help shape the future of work at Celtra, providing operational support throughout the employee journey. Organizing and facilitating company events is a central part of this role, so a strong sense of organization and attention to detail are essential.

Some of Your Qualities:

• You are personable, someone who can talk to anyone with ease.
• You are empathetic and care about how others feel.
• You are up for a challenge and don’t mind running up and down the stairs to ensure everything in the office is running smoothly.
• You can’t stand unorganized spaces and are always cleaning something up.
• You consider yourself a world-class multitasker.
• You are someone who thinks outside of the box.
• Strong eye for aesthetics; You don’t need too many directions as to what looks good (design/flowers/room).
• You are what others call a master organizer.
• You are proactive and see opportunities to improve everyone’s work environment.
• You can fix minor technical issues by advanced googling.

Responsibilities:

• Serve as the culture champion for the office, thinking of ways to bring employees together to encourage a dynamic and collaborative environment (office and remote).
• Come up with new initiatives on how to connect all employees while being remote to make the office friendly to remote work / future of work environment.
• Own the look and feel of the Ljubljana office by ensuring a welcoming, fresh presentation of the working space, helping to make it a great place to work.
• Work from the office every day and support employees in the office and those working from home/remotely.
• Support accounting by tracking invoices and other administration work.
• Payroll assistance and travel orders arrangement.
• Arranging travel bookings and making sure employees have everything booked in advance of their work trips.
• Plan, coordinate and communicate events that directly influence the culture of the office: work anniversaries, birthdays, holidays, contests, health initiatives, etc.
• Execute our company vision to create a healthy and sustainable office environment in everything you do, including purchasing of office snacks, drinks and arranging office breakfasts and/or lunches.
• Order, monitor and track office spending and supplies (including general supplies, laptops, phones, monitors, etc.).
• Maintain and develop relationships with office vendors and property management.
• Responsible for operational matters such as office maintenance and repairs.

Who are you?

• Active student status.
• Outstanding communication and interpersonal skills.
• Ability to handle data with the utmost confidentiality.
• Must have excellent organizational skills, attention to detail, and the ability to prioritize in a changing environment.
• Native Slovene and fluent English, including good writing and verbal communication skills.
• Must have a positive attitude and good work ethics.