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Accounts Payable Specialist



Accounting & Finance
Hudson, NY, USA
Posted on Thursday, December 21, 2023

About Your Role

Reporting directly to the Accounting Manager, the Staff Accountant will work within the Finance Team to establish and manage key accounting-cycle processes to ensure an accurate and timely weekly, monthly, and quarter-end accounting close.


  • Assist the weekly Accounts Payable process to key vendors and operators
  • Ensure bank reconciliations are prepared daily to support a 5-day end of month close
  • Maintain Corporate credit card program and ensure on time bookkeeping
  • Internally auditing vendors for W9 and onboarding compliance
  • Prepare weekly escrow analysis and set-up payment to/request payment from escrow account
  • Prepare month-end and quarter-end accruals and adjustments as needed
  • Monitor operator & marketing contracts for compliance
  • Manage the company-wide accounts receivables function from MediMobility, Jet Charter and Promotional clients maintaining 100% receivability.
  • Liaise with Operations team to ensure all passenger’s accounts are properly paid and all estimated flight costs are properly accrued


  • 2+ years of corporate financial reporting & End of Month close experience, or
  • Bachelor’s degree in Accounting
  • Self-starter; demonstrated ability to work in a fast-paced and rapidly growing environment
  • Experience with NetSuite (or best-in-class ERP) a plus
  • Experience with Navan or other VCC solution a plus
  • Ability to produce high-quality analytics and to communicate results effectively
  • Superior problem solving and project management skills
  • High standards of accuracy and precision
  • Highly organized and detail oriented